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Conference & Boardroom Systems
Video conferencing, room automation and one-touch meeting rooms for corporates and government.
One-touch meeting rooms and conference systems for Kenyan corporates and government. We standardise your rooms so anyone can walk in, press one button, and start a clear, professional Teams or Zoom meeting, no cables, no delays, no IT call-outs.
What we deliver
- Video conferencing with auto-framing cameras and clear room audio.
- Ceiling microphones and speakers for natural voice pickup anywhere at the table.
- One-touch room control that ties display, audio and video together.
- Wireless and wired presentation and screen sharing.
- Delegate microphone systems for boardrooms, chambers and summits.
Who it is for
Corporates, government, NGOs and institutions that want reliable, standardised meeting rooms. We make hybrid meetings effortless and cut the IT support burden with a consistent experience across every room.
Why choose VTECH
Free Site Survey
We assess your space, acoustics and requirements on-site before quoting — no guesswork, no surprises.
Fixed 24-Hour Quote
A clear, itemised written quote within 24 hours in Nairobi and 48 hours upcountry.
Certified Installation
Clean, standards-compliant installation by trained technicians, with full documentation.
12-Month Support
Every project includes a 12-month support window, with annual maintenance contracts available.
Trusted Brands
We specify and supply reliable, warrantied equipment from leading global manufacturers.
Nationwide Coverage
Delivery, installation and support across all 47 counties in Kenya and select East Africa projects.
Our process
- 1
Consultation & Site Survey
We visit your site to understand your goals, space and budget.
- 2
Design & Proposal
A tailored system design with a fixed, transparent quote.
- 3
Supply & Installation
Professional installation with minimal disruption to your operations.
- 4
Testing & Handover
Full commissioning, staff training and documentation.
- 5
Support & Maintenance
Ongoing 12-month support and optional annual servicing.
Frequently asked questions
What equipment does a boardroom AV system need?
Usually a display or LED wall, a conference camera, ceiling or table microphones, speakers, and simple one-touch control. We size each part to the room and how you hold meetings.
Do your meeting rooms work with Microsoft Teams and Zoom?
Yes. We design rooms around the platform you use so meetings start quickly and remote participants see and hear the room clearly.
Do you install delegate microphone systems?
Yes. We install delegate and discussion microphone systems for boardrooms, county assemblies and conference halls, with recording and streaming options.
Can you fix echo and poor audio in our existing boardroom?
Often yes. We check microphone placement, speaker setup and room acoustics, and recommend the smallest change that fixes the problem.
Do you support conference systems after installation?
Every installation includes a 12-month support window, with maintenance contracts available.
Boardroom AV buyer guide
Sizing a conference room or boardroom AV system
The right meeting-room system depends on the number of seats, the shape of the room and the platform you use. Here is how we size rooms for corporates, banks, NGOs, county governments and institutions in Kenya.
Room size and typical equipment
| Room | Seats | Typical system |
|---|---|---|
| Huddle room | 2 to 6 | One display, all-in-one video bar with camera, microphones and speaker, wireless sharing |
| Meeting room | 6 to 12 | Large display or two, conference camera, table or ceiling microphones, room speakers, one-touch control |
| Boardroom | 12 to 20 | Dual displays or fine-pitch LED wall, PTZ or auto-framing cameras, ceiling microphone arrays, DSP audio, touch-panel control |
| Council chamber or training hall | 20 and more | Delegate microphone system with voting or recording options, multiple cameras, LED wall or projection, PA and streaming |
Every room is designed around Microsoft Teams, Zoom or Google Meet, whichever your organisation uses.
What a boardroom installation from VTECH includes
- Site survey covering seating, acoustics, network and power.
- Design and supply of displays, cameras, microphones, speakers and control.
- Neat cabling, installation, room tuning and echo control.
- Platform set-up and a simple one-touch start for staff.
- Training, documentation and 12 months of support.
Plan your meeting room with our free planner
More questions buyers ask
How much does a boardroom AV installation cost in Kenya?
It depends on the number of seats, displays, cameras and microphones, and on how much control you need. We survey the room for free and send a fixed, itemised quote within 24 hours in Nairobi.
Do you install conference systems for banks and head offices?
Yes. We design boardrooms, AGM halls, training rooms and branch audio for banks and financial institutions, with neat installation that respects security and working hours.
Our work
Recent projects across Kenya
Plenary & Delegate AV — Conference Centre
Scalable plenary sound, delegate microphones, LED and session streaming for a Nairobi conference centre.
Concert Sound & Lighting Hire — Outdoor Event
Line-array sound, stage lighting and LED screens hired and operated for a large outdoor event.
Delegate Conference System — County Assembly
Microphone discussion system with recording and streaming for a county assembly chamber.
Brands we supply, install and support
Based at Mpaka Plaza, Westlands. Serving Nairobi and all 47 counties of Kenya.
Guides & insights
Read before you buy
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